Terms & Conditions

How to Sign Up for a Gordon Frost Tour: To join a Gordon Frost Tour please complete & print a copy of the Tour Application, then click Submit to secure a "Seven Day Hold" for the number of spaces you need. Then immediately sign & date each page of the printed copy of your Tour Application and mail it to Gordon Frost with your nonrefundable but transferable $500 per person deposit(s). Your requested space(s) if available, will be held only seven days to allow your deposit and application time to arrive. Please telephone Gordon Frost if you do not receive a confirmation of your Tour Application within three days.

Non Internet Sign Ups: Internet Sign Ups are new to Gordon Frost. If you have trouble with the Internet Tour Application, please telephone Gordon Frost at (415) 663-1919 to secure your "Seven Day Hold". Then send Gordon Frost your nonrefundable but transferable $500 deposit(s) per person, immediately. If you need one or more Tour Application(s), they will be sent as soon as possible.

Upon receipt of your deposit(s) Gordon Frost will send you a "Pre-Tour Packet & Reading List".

Your Tour Application request will be valid once Gordon Frost receives your deposit(s) and the completed, signed, and unaltered Tour Application. Please sign & date each page.

Experienced Leadership & Small Groups: Gordon Frost personally directs each tour except when Gordon Frost appoints a guide to lead some specialty days and optional tour extensions. Because these trips are limited to a small size (15 participants) please request your reservation as soon as possible. Enrollment is done on a "first come, first serve basis".

Hotels: Our hotels are selected for their ideal crafts & culture location. Most of our hotels are medium range comfortable and pleasant hotels. Rates are based on two persons sharing a twin bedded room. Single rooms are available at a supplementary charge; please see single room cost listed with each tour’s itinerary. Often, single rooms are not as nice as double rooms; what you are paying for is privacy.

Meals: All breakfasts, farewell dinner, & some lunches are included (please see tour itinerary for details); Drinks, desserts, and shellfish are not included. Some lunches are picnics.

Transportation: Transfers between hotel and airports are included when you are traveling with the group on the same arrival and departure schedule; customer will pay for own transfer and extra meals if not traveling with the group. Most days are full travel days where we visit local people and sites. Most of your travel is by bus, yet may include small airplane, taxi, boat, pedicab, and other forms of local transportation.

Gratuities: Tips to hotel waiters and porters to move luggage in and out of hotels are included. Tips to waiters for food or drink not included in the tour or tips to porters to store excess baggage are not included; such tips are at your discretion. Tips for drivers, local guides, and others will be at your discretion.

Air Arrangements: Gordon Frost will send air travel information including our group’s preferred airline and its arrival and departure times. Air fare many change until tickets are bought. Please consult Gordon Frost before you buy any air tickets.

Photography: We establish friendly rapport with crafts people and artist in their homes and villages; photographic opportunities abound.

Learn Language: Each day learn Spanish and even some Indonesian.

Not Included: Not included in the cost of the tour are the following costs: passport, visa, airport taxes, and items of a personal nature such as phone, and laundry. Not included are neither some of the meals (please see tour itinerary for details) nor tips to waiters for meals that are not included; nor food items not on the regular menus; nor drinks, desserts, shellfish. Not included are tips for guides, drivers, maids, room service, storing excess baggage; nor are charges for excess baggage. Not included are expenses for medical and dental care. Not included is any insurance for trip cancellation, trip interruption, travel delay, baggage delay, baggage theft, travel accident, sickness, medical, or hospitalization (it is recommended you obtain travel insurance that coverage for these items). Land price does not include any airfare, airfare is listed separately.

Tour Payment Schedule: To apply for enrollment send a nonrefundable but transferable deposit of $500 per person.
150 days before departure an additional $700 payment is due.

Final payment of the balance is due 90 days before departure. Gordon Frost reserves the right to treat reservation(s) as cancelled and to accept new participant(s) in the space(s) if tour payments are not paid when due. Cancellation fee schedules may apply.

Cancellations, Refunds, & Transfers: The deposit of $500 per person is nonrefundable. Yet, if Gordon Frost receives written notification that cancels your reservation at least 180 days prior to your tour’s departure, a onetime transfer of this deposit (less a $100 per person administrative fee) may be made to another tour date or another person for a future Gordon Frost tour that will depart within two years from the original departure date. All transfers require an additional $100 per person administrative fee. A transfer with less than 180 days notice before departure will be considered a cancellation and a rebooking of a reservation and therefore all payments to date are subject to the cancellation penalties below.

Any cancellation must be by written notice received via the US Postal Service at Gordon Frost, PO Box 666, Point Reyes Station CA 94956. A cancellation notice received by Gordon Frost more than 150 but less than 180 days before departure will forfeit the $500 per person deposit. Refund of payment for tours and/or tour extension(s) after that time will be calculated less the following cancellation fees according to the date the notice is actually received by Gordon Frost:
121 days to 150 days before departure: cancellation fee is 25% of land cost
91 days to 120 days before departure: cancellation fee is 50% of land cost
61 days to 90 days before departure: cancellation fee is 75% of land cost
60 days or less before departure: cancellation fee is 100% of land cost

Once a tour or the tour’s extension(s) has started there will be no refund from Gordon Frost for any unused portion of the tour or the tour’s pre-tour or post-tour extensions. There is no refund for the tour or the tour’s pre-tour or post-tour extensions for any "no shows" including any "no shows" due to delay or failure of transportation to arrive on time.

Small Group Charge: The land cost is based on a full group of 15 customers. To help insure that a trip will still go even with fewer customers a charge of 5% to 10% will be made for groups of 12 or fewer customers.

Cancelled Tours: It is very rare for Gordon Frost to cancel a tour. Gordon Frost reserves the right, at his sole discretion, to cancel any tour or a tour’s extension(s) before the tour or the tour’s extension(s) starts for any reason whatsoever, including too few customers or other circumstances which may make the tour inadvisable. If Gordon Frost cancels a tour or a tour extension, your payments will be refunded promptly. This refund will be the limit of Gordon Frost’s liability. Gordon Frost will not be responsible for any expenses or damages incurred by a customer as a consequence of any tour or tour’s extension(s) cancellation, such as the cost expended in preparation for the tour including nonrefundable or penalty-caring airline tickets, special clothing, visa or passport fees, income loss or any other tour related losses or expenses.

Air Ticket Refunds: Charges for air ticket changes or air ticket cancellation are refundable or nonrefundable under the rules of the concerned airline.
Trip cancellation insurance is strongly recommended; travel insurance brochures that include trip cancellation insurance are available; ask Gordon Frost to send you one. Please note that Medi-Care does not provide coverage outside of the United States.
Responsibility: The customer understands and agrees that Gordon Frost and his agents act only in the capacity of agents for the customer and Gordon Frost and his agents assume no liability for any injury, illness, damage, loss, accident or irregularity including but not limited to whether or not caused by vehicle defects, default of carrier or their personnel. Gordon Frost or his agents will not be responsible for additional expenses due to delays, changes in airlines or airline schedules, service, weather, strikes, quarantine, war, political unrest, or other causes whatsoever. The customer is aware that the customer will travel in vehicles and on roads not up to United States standards. The customer understands that Gordon Frost is not a medical professional and therefore has no expertise or responsibility regarding the customer’s level of fitness, medications, or inoculations the customer and the customer’s doctor may decide necessary for the customer’s safe participation on the tour. The customer should consult with the customer’s doctor about customer’s fitness to undertake the tour and the customer is responsible to follow the customer’s doctor’s recommendations regarding the customer’s health for the particular country or countries to be visited. The customer is aware that travel in Mexico, Guatemala, Peru, Indonesia, and Bolivia is often at high elevations. Once a tour or tour extension has begun if it is necessary for the customer to leave the tour or tour extension for any reason including but not limited to the tour or tour extension is beyond the customer’s physical level, there will be no refund for any unused tour or tour extension(s) or portion of the tour & tour extension(s). The customer agrees not to hold Gordon Frost or his agents responsible for any sickness or negative effects on health or well being regardless of cause.
Airline Responsibility: The airlines concerned are not to be held responsible for any act, omission, or event, during the time passengers are not on board their planes or transports. The passage contract in use by the Airlines concerned, when issued, shall constitute the sole contract between the airline and the purchaser of this tour.
General: Travel and accommodations where the tour visits are not as safe or convenient as in the United States. Gordon Frost tours are non-resort type tours. Itineraries are kept flexible to allow for unexpected opportunities and to adjust to local conditions; Gordon Frost and his agents reserve the right to change or cancel any aspect of the tour’s travel or accommodations arrangements. Gordon Frost reserves the right to change the size of the group. Gordon Frost, at his sole discretion, reserves the right to terminate the tour for any customer who’s actions or general deportment impede the operation of the tour or the rights or the welfare or the enjoyment of other members of the tour, and it is agreed that the customer shall not be entitled to any refund for any unused portion of the tour or any expense reimbursement as a result such a situation. It is agreed that the customer shall not be entitled to any refund or expense reimbursement in the event that the customer leaves the tour or the tour’s extension(s) for any reason whatsoever. Any unused portion of this tour is not refundable, nor exchangeable for any other portion of the tour. A customer occupying single rooms because a roommate is unavailable before the tour begins or a roommate becomes unavailable during the tour agrees to pay the supplemental single room charge as stated in the tour’s itinerary or informational papers. Late night departures (some departures may be after midnight) are calculated into the cost of the tour. All rates are subject to change without notice. Rates quoted are based on current tariffs and exchange rates at the time the tour is first offered (June 1, 2003). Any rate increase will be the responsibility of the customer.
Luggage & Insurance: Every effort will be made to assure careful handling of customer’s luggage and belongings, however, Gordon Frost and his agents can assume no responsibility for stolen luggage or belongings or damage to luggage or contents. It is each customer’s personal responsibility to maintain the customer’s own insurance coverage for whatever purpose desired. Travelers’ insurance is strongly recommended. Traveler’s insurance brochures that may include trip cancellation protection, baggage benefit, sickness, injury, & medical protection are available. Traveler’s insurance protection varies with each insurance company’s offer to provide insurance. It is the customer’s responsibility to understand the protections that are being offered. The customer should contact the insurance company directly for any clarifications.
California Sellers of Travel Program: While California has established a Travel Consumer Restitution Fund it does not cover non-California residents, or foreign travel when the "providers of transportation or travel services" are not registered Sellers of Travel in California or contributors to its Travel Consumer Restitution Fund. Since none of Gordon Frost’s foreign travel providers are in compliance with the California Seller of Travel Law, you would not be eligible to make any claim from that fund in the unlikely event of any default by Gordon Frost or his foreign suppliers.
Gordon Frost California Seller of Travel No. 1009060-40.
© 2005 Gordon Frost Folk Art Collection & Tours [040111]
I have carefully read each page of this Tour Application & Enrollment Form and I understand and agree to abide by the terms & conditions stated herein; and further agree to the same terms & conditions for any extension(s) before or after a Gordon Frost tour.

Signature _____________________________date_____________

Signature _____________________________date______________

To validate your reservation request please complete, sign & date the bottom of each printed page of the Tour Application.